Quick answer: A landscaping quote should describe the work area and finished result, itemise materials (soil, turf, plants, paving, mulch), price labour and machinery, show a clear GST-inclusive total, and spell out site access, rubbish removal and what happens if the ground throws up surprises.
Landscaping quotes cover a huge range — from a tidy-up and turf to a full backyard transformation with retaining walls and paving. The more clearly you describe what's included, the easier it is for the customer to say yes and the fewer "I thought that was included" arguments you'll have. Here's a template to follow.
The landscaping quote template
- Your details — business name, ABN, any relevant licences, phone and email.
- Customer and site — name, the property address, and contact.
- Quote number and date — plus how long the price is valid.
- Scope of work — the finished result in plain English (e.g. "Remove existing lawn, level and prepare soil, lay 60m² buffalo turf, install garden bed with mulch and 12 plants").
- Materials — itemised: soil, turf, plants, paving, mulch, edging, with quantities.
- Labour and machinery — hours × rate, plus any excavator, bobcat or truck hire.
- Rubbish removal — spoil, green waste and tip fees.
- Totals and terms — subtotal, GST, total, deposit and payment terms.
How to price materials, plants and labour
Landscaping is material- and labour-heavy, so itemise the big-ticket items (turf, paving, soil, plants) rather than lumping everything together — it shows you've measured the site and makes it easy to adjust if the customer wants more or fewer plants. Price materials with a markup to cover sourcing and delivery, and don't forget machinery hire, fuel and tip fees, which quietly eat margin if you leave them out.
For labour, estimate the hours realistically including site prep, weather delays and clean-up. If you're still working out your numbers, our guide on how much to charge for a job walks through setting a rate that actually covers your costs.
Flag the things you can't see
Once you start digging, you find rock, clay, old footings and tree roots. Protect yourself with a line like "Quote assumes normal soil conditions; rock, fill or buried obstructions encountered during excavation will be quoted separately." Also state site access assumptions — narrow side access can turn a half-day machine job into a wheelbarrow marathon.
Showing GST
If you're registered for GST, add 10% and make the total clear. Our guide to GST on quotes explains how to show it.
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Pricing up turf, plants, materials and machinery for every job takes time you'd rather spend on site. EasyQuote AI turns a plain-English description into a complete, itemised landscaping quote — materials, labour and a GST total — in seconds, ready to send as a branded PDF. Try it free and quote your next job before you leave the property.
Frequently asked questions
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